Adding - TimeLogix Online Guide

Adding

The entire process of an employee registration in the system consist of the 3 following steps:

Register the employee profile on the software (See instructions below)
Assigning the new employee Clocking Permissions.
Register employee fingerprint at the time clock.

To add employees in the software do the following:

Click on the Users button, then click on the General tab.
Click on the Create employee button located on the right of the screen.
Fill in the employee's information as described:

- First Name, Middle Initial, Last Name: The employee's name Required Field

- ID Number: 1-8 digit employee ID number, this ID number is also used as the employee ID on the time clock. Required Field

- Department: Select he department the employee belongs to. Required Field ( Click here for instructions on how to add department )

- Position: Select the position (example: Accountant, Sales, Customer Service) ( Click here for instructions on how to add positions )

- Employee Type: Select if the employee is a Regular, Contracted, Seasonal, or Temporary employee. Required Field

- Contractor: If the employee is a Contracted employee, you can select the contractor he belongs to. ( Click here for instructions on how to add contractors )
- Pay Period Frequency: Select company default and change only if the company has different pay frequency for different employees.
- Pay Class: This is a set of rules governing how an employee gets paid. ( See Pay Class for more details )
- Hourly Rate: Enter the employee hourly pay rate.
- Yearly Salary Rate: Check mark this option if the employee is paid by a fixed salary, then also enter his/her yearly salary as well as the number of automatic hours the system will auto fill for such employee.
- Proximity Card: This field displays the card number assigned to the employee if he/she uses an RFID card to record worked time instead of the fingerprint. ( Click here for instructions on how to add RFID cards to the employee profiles )
- Clock-In Pin Number: This field display the pin number assigned to the employee if he/she uses a PIN to record worked time instead of the fingerprint.

- Hired Date: Enter the date when the employee was hired.
- Inactive: Check mark this option only when the employee has been inactivated from the system and also entered the date of this event for tracking purposes. ( See Inactive for more information )
- Terminated: Check mark this option only when the employee has been terminated from the system and also entered the date of this event for tracking purposes. ( See Terminated for more information )

Click Create, and the new employee will display on the list of employees.
You must add Clocking Permissions to each employee in order to sync the newly entered employee information to a time clock.

NOTE: There is more relevant information that can be added to each employee profile such as address, telephone number, mobile, email, emergency contact, etc. This information can be added by clicking on Users, then clicking on the Personal tab. Also by clicking the upload button a photo can added to the employee profile.